Inquiry Letter
Inquiry letters are the letters
that are written for collecting information about job seekers, prices,
products, and services before awarding jobs, granting credit, making contracts
and giving promotions are known as letters of inquiry. These letters are
written to a third party seeking information about either a job or a company
that wishes to make business relationship.
Prospective
employers and business organizations usually write inquiry letters for
obtaining desired information. Prospective employers write this letter to the
referees mentioned in the job application to obtain information about the
applicant’s personal and family background, ability, skills, honesty,
character, integrity, quality of performance, fitness for job etc. on the other
hand, business enterprises write inquiry letters to third parties referred by
the customers to know about their business dealings, financial capabilities and
goodwill to determine whether to establish business relationships with those
enterprises.
Types of inquiry letter
Based on purpose, there are two
most common types of inquiry letters such as personal status inquiry letter and
business status inquiry letter.
- Personal status inquiry letter: The
letters that are written by prospective employers for obtaining
information about job applicants are called personal status inquiry
letter. Employers write this letter to obtain information relating to the
applicant’s personal and family background, ability, skills, honesty,
character, integrity, quality of performance, fitness for job etc. generally
this letter is written to the referees mentioned by the concerned
applicant. In response to this letter, the referees write a reply letter
to the employer. This response letter may be favorable, unfavorable or
neutral to the applicant.
- Business status inquiry letter: When
a business enterprise writes letter to another business enterprise for
collecting information about a prospective customer, it is known as
business status inquiry letter. This letter is usually written
for collecting information about financial capability, goodwill, nature of
business dealings, honesty etc. of a business enterprise to determine
whether to establish business transactions with it. Responses of this
letter may be either favorable or unfavorable.
Example of an Inquiry Letter
PT. BERSAMA
Jl. Alternatif Cibubur No.14
Jakarta
October, 14th 2016
PT. SERBA ADA
Jl. Radar Auri No. 15
Cimanggis
Dear Sir,
We have recently been
looking for new suppliers for our and
are very interested in your product range. I want to know whether you have it
available and if so, how much it would cost. Would it be possible for you to
send us a hard copy of your catalogue, current price list, and your term of
payment? This would help us to introduce your products to our customers.
We will look forward to your response and
hope to introduce your product to our team soon.
Best Regards
Mutiara Kinanti
Purchase Manager
Name : Mutiara Kinanti
NPM : 2B215885
Class : 3EB10
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